Hiring for Freelance Virtual Assistance | Remote Work |Piad Opportunity

🔑 Key Responsibilities

• Manage clients’ calendars: schedule, reschedule, avoid conflicts, send reminders.

• Email and inbox management: monitor, categorize, respond or flag emails per the client’s direction.

• Travel arrangements & logistics: book flights, hotels, ground transport, prepare itineraries. Research tasks: gathering information on various topics, events, contacts, market research, etc.

• Expense tracking, invoicing, and documentation as needed. Digital filing & organization: keeping files, contacts, documents, and workflows organized. Meeting & project support: prepare meeting notes, follow up on action items, ensure project milestones are met.

• Maintaining client profiles: understanding the preferences, working style, and ongoing needs of each client.

• Communication: being proactive in communicating with clients and internally (Account Supervisors) about status, delays, suggestions. Responding within defined timeframes.

• Time tracking / usage reporting: documenting the hours worked, tasks completed, and updating weekly usage reports.

✅ Requirements

• Education: Associate’s or Bachelor’s degree, or equivalent experience.

• Relevant Experience: Several years (often 5+) of administrative / executive assistant experience. Experience working remotely is preferred.

• Familiarity & proficiency with tools:

  • Calendar tools (Google Calendar, Outlook)

  • Productivity / project/task management tools (e.g. Trello, Asana, Monday.com)

  • Email clients, document management (Google Workspace, Microsoft Office)

  • Expense / invoicing tools (e.g., Expensify, QuickBooks) and possibly CRM platforms.

• Work environment:

  • Reliable high-speed internet, computer, phone, webcam etc.

  • Remote work capability, self-motivation, being organized.

• Communication skills: Excellent verbal & written communication; ability to juggle multiple tasks and priorities.

• Availability: Must be available during client’s business hours as agreed per client (often aligned to U.S. time zones) but not necessarily 24/7.

💵 Compensation & Contract Terms

• You are hired as an independent contractor (1099 contractor), not as an employee.

• Compensation depends on client plan mix and how much utilization/retention of clients you maintain.

• After a period (e.g. 6 months), there may be a possibility of increasing revenue split or compensation based on performance and retention.

📝 Beneficial Qualities / What Makes Someone Successful

• Highly organized and detail-oriented.

• Proactive, with ability to anticipate needs rather than always waiting for instructions.

• Reliable: able to meet deadlines, keep good communication.

• Ability to adapt to different clients’ styles and preferences.

• Strong problem-solving skills.

• Tech savvy: comfortable learning new tools/software.

• Good at juggling multiple clients/tasks without losing quality.

💻 Challenges

• Managing multiple clients with different preferences and styles can be heavy.

• Need to quickly adapt and communicate if things change.

Remote work means self-discipline, no in-office supervision.

📢 How to Apply:

✨ If you are a passionate Virtual Assistant with strong organizational skills and dedication, share your CV + LinkedIn/Upwork profile. We’d love to collaborate with you!

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